Facilities and Office Manager
Facilities and Office Manager
Responsibilities:
- Plan and coordinate all installations (telecommunications, heat, electricity, etc.) and site improvements.
- Ownership of the facilities function, ensuring pro-active identification and resolution of issues / implementing appropriate processes, checks and measures.
- Contractor management to ensure H&S compliance, risk assessment documentation, and the smooth operation and maintenance of the building.
- Inspect buildings’ structures to determine the need for repairs or renovations and liaise with contractors / facilities management firms.
- Develop a PPM (Planned preventative maintenance) schedule to ensure all aspects of the site are maintained on time, to standard and contractors' performance is reviewed and addressed.
- Review utilities consumption and strive to minimize costs.
- Actively look to reduce waste and drive value from our contracts, services and equipment.
- Control activities like, waste disposal, building security and site maintenance.
- Ensure we are aligned with the organisation's sustainability goals in all areas of facilities and office management.
- Allocate and manage office space according to current and future needs.
- Develop and maintain robust systems for file storage across the departments.
- Ensure that the site is clean and maintained according to agreed standards – taking appropriate action when required.
- Manage our site Health & Safety (co-ordinating with external consultants)
- Manage the day-to-day purchasing of IT, telecoms, stationary and all other ‘office’ equipment
- Develop and manage budgets for facility maintenance and operational expenses.
- Monitor expenses and identify cost-saving opportunities while ensuring high standards of quality and service.
- Assist with the organisation of requirements for meeting rooms, overnight accommodation and lunches for company events and visitors.
- Assist with the management of company vehicles and renewals – liaising with finance and HR as required.
- Deputise for the Head of Operations during times of absence.
- Support the Head of Operations in developing and implementing a long-term facilities management plan
Profile:
- Proven experience as a facilities manager or relevant position.
- Relevant professional qualification (e.g., CFM) will be a distinct advantage.
- IOSH or NEBOSH will also be an advantage – but training will be provided.
- Well-versed in technical/engineering operations and facilities management best practice.
- ‘Hands-on’ approach to the management of the facility.
- Strong organisational and leadership skills.
- Strong project management skills
- Decision making
- Problem solving
- Good analytical/critical thinking
- Wide range of IT skills, including experience of using Microsoft Office products.
- Willingness to travel
- Compatible with TePe culture
Reports to:
- Head of Operations
Status:
- Full time
- £40k
- Department
- Operations
- Locations
- Wells
- Remote status
- Hybrid Remote
Wells
What we offer
-
Sustainable quality and innovation
The opportunity to work with innovative products and solutions of outstanding quality, designed for healthy smiles all over the world. -
Cutting-edge technology and production
We design our own machines and constantly work on technical improvements for a safe and efficient production. At TePe, you can participate from idea to finished product. -
A strong Swedish brand with international recognition
Millions of people rely on our products for their daily self-care. We are in close dialogue with professionals and partners worldwide, working to educate and raise awareness of good health. -
Your well-being matters
We value your competence and health and strive to maintain work-life balance and a sound working environment. We offer creative teamwork and joint activities as well as continuous professional development.
What´s your passion?
We are seeking talented professionals, but also you who are motivated by something more – the knowledge that your daily work is of value for people and the planet. The range of professions, skills and experience within our organisation creates a dynamism that is vital for maintaining steady growth. This diversity is a strength, which also requires great respect for everyone’s tasks, differences and views. What unites us is the vision of healthy smiles for life.
About TePe UK
TePe UK was founded in 2012 in Somerset. The business has been steadily growing year on year with a turnover figure in 2022 of £24m. TePe UK currently employs a team of 30 people, located in both our Wells Office and our field based team around the UK. We are a friendly team who have a great family culture and enjoy working with each other. We invest time and effort into ensuring the health and wellbeing of the team is one of our highest priorities. As a result of this we qualified as an official Great Place to Work and been established as a centre of Excellence in Wellbeing.
Facilities and Office Manager
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